Most landlords know their monthly rent roll - the total they expect to collect. Fewer track the numbers that actually reveal whether the business is healthy or quietly declining.
Collection rate
What percentage of invoiced rent do you actually collect each month? A collection rate that's slipping - even slightly - is often the earliest warning sign of a bigger arrears problem forming.
Average days to pay
Not just whether tenants pay, but how long after the due date it typically takes. A rising trend here usually precedes an actual default, giving you time to act early.
Vacancy rate and average days vacant
Every day a unit sits empty is a day of lost income. Tracking this per property (not just overall) shows you exactly where turnover is slowest.
Net income per property
Rent collected minus maintenance, utilities, and staff costs, per property. Two properties can have identical rent rolls and completely different profitability once costs are accounted for.
Why this needs to be automatic
These numbers are only useful if you actually see them regularly - not once a year when you're forced to. A dashboard that surfaces this automatically, instead of requiring you to build it from scratch in a spreadsheet, is the difference between managing your business proactively and only reacting once something's already gone wrong.